Police Information Check

All CSSA coaches must have a Police information check, that includes a VS (Vulnerable Sector) Check as you will be working with minors. A Police Information Check is valid with CSSA for 4 years. CSSA will keep a hard copy of your Police Check on file. If you do not know if your police information check is still valid, please contact us.

Please review important information regarding the mandatory police information check prior to completing your application.

Calgary Speed Skating Association has an agency account set up with the Calgary Police Service. All police information checks must be completed using the new CPS ePIC online program.

Below you will find the application instruction manual, as well you can click on the links below and view the application instruction video.

Please be sure to review the manual and video prior to beginning your police information check.

Police Information Checks are more than a Canadian criminal record check. Also known as a Police Information Check (PIC), information is searched from three databases and the results will be provided on a Calgary Police Service certificate letter. Disclosure will include Canada-wide Criminal Record History, Vulnerable Sector Search (if required) and Police History; this includes Local Police Information and Alberta Provincial court records.

The Calgary Police Service processes Police Information Checks for employment,volunteer opportunities and other relevant purposes, as well; provides Police Record Check information for persons applying for a record suspension (formerly a Pardon).

Standard processing time will be approximately 2-3 weeks; however, this may vary if a follow-up is required and/or an individual has to attend our Westwinds office.

Did you receive an attend letter?

If you receive an attend letter after submitting your application, follow instructions and call 3-1-1 for an appointment at Westwinds location only.
Individuals are requested to follow-up and attend the Police Information Check Unit for a variety of reasons. Follow-up requests may be related to:

  • Submission of fingerprints to confirm or eliminate a criminal record associated to an applicants information
  • Submission of fingerprints for the Vulnerable Sector search to confirm or eliminate a pardon associated to applicants’ information. Please see the RCMP website for more information: http://www.rcmp-grc.gc.ca/cr-cj/vulner/faq-eng.htm
  • To deal with outstanding warrant(s) on the National Police Computer System
  • Disclosure of police related relevant occurrence report(s)
  • Failure to submit a self-declaration form if you have existing criminal conviction(s)
The above information cannot be discussed over the phone; however the Police Information Check Unit will disclose this follow-up request when you attend.

The Calgary Police Service uses three search mechanisms:

  • P.I.M.S. – Local records of the Applicant’s involvement with Calgary Police Service (Police Information Management System)
  • J.O.I.N. – The Alberta court system (Justice Online Information Network)
  • C.P.I.C. – The Canadian Police Information Centre system and R.C.M.P. National repository in Ottawa.

This Police information check only provides information found at the time of the check, on the above listed systems. The Calgary Police Service does not guarantee completeness of the information, as we are limited to information available on these systems.

This check does not include information found in any other jurisdiction’s local police information system; nor does it include court information from any other provinces, except convictions registered on the National Repository for Canada and information entered onto the Canadian Police Information Centre System.

What disclosures are included

  • Criminal Records – Adult and Youth (includes indictable, dual procedure and summary conviction offences)
  • Pending and outstanding charges
  • Outstanding warrants for arrest Canada-wide
  • Police Files/Information Reports: Relevant occurrences
  • Records of not criminally responsible by reasons of Mental Disorder pursuant to s.16(1) cc (disclosed if relevant)
  • Judicial Orders while in effect: probations, prohibitions, peace bonds and recognizance conditions
  • Vulnerable Sector Records (pardoned sex offender)
  • Absolute Discharge for one year period
  • Stay of Proceedings for one year period
  • Conditional Discharge for three year period
  • Alternative Measures for one year period

There are 14 simple steps involved in completing the ePIC application. You may exit or save the application at any time or choose to have the system erase all of the personal information or uploaded documents that you have included.

Step 2 – Getting Started

As a coach you are applying for EMPLOYMENT.

Step 3 – Agency Information

Calgary Speed Skating Association has been registered as an agency and will show up under the drop down menu when you get to the agency information.

If you are renewing your application with CSSA, please choose Renewal Application, if you are new to coaching with CSSA please choose New Application.

Step 5 – Create Account

You must create an account, please follow the instructions. You will be required to confirm your email account before continuing.

Step 6 – Supporting Documentation

Please be sure to have the required documentation prior to starting.

Step 10 – Reason for Application


Application Instruction Manual